Office Manager
Office Manager
Reporting To: Managing Partner
Job Description :
Full Time position, with responsibility for facilitating the efficient functioning of the office via a range of administrative, clerical and managerial tasks.
Key Responsibilities:
  • Greeting visitors in a professional and friendly manor; tiding and maintaining the reception area
  • Filtering and responding to emails, telephones calls, relay messages, providing information to callers
  • Producing/typing/proofreading documents, briefing reports and presentations in coordination with other team members
  • Maintain secure and confidential filing systems, ensuring that these systems remain up to date
  • Establish, implement and maintain procedures/office administrative systems; and analyse and monitor processes, preparing operation reports and schedules to ensure efficiency including monitoring and maintaining office supplies inventory
  • Maintain a safe and secure working environmen
  • Be responsible for organising company events
  • Assist finance; producing invoices, managing petty cash, accounts-receivable follow-up
  • Maintain office stationery, equipment, furniture and software including maintenance and licences where applicable
  • General administrative and clerical support
  • Experience in a customer care environment, preferably a design-oriented industry/association
  • Experience, either formally or informally of successful project planning and management
  • Qualification in secretarial skills and experience of implementing these skills
  • Qualification in marketing and experience of implementing these skills
  • Knowledge of data and administration management practices and procedure
  • Excellent English language skills
  • Experience of information gathering, monitoring and presentation
Personal Skills:
  • The ability to work quickly, flexibly, effectively and positively in response to requests made at short notice
  • Pro-active ability to work under own initiative without direct supervision
  • Reliable and trustworthy
  • Good organisational skill and able to pay attention to detail with excellent level of accuracy
  • The ability to contribute to and work effectively within a team environment
Technical Skills:
  • Excellent IT skills with an Apple environment (Pages. Numbers. Keynote)
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills