Reporting To: Managing Partner

Full Time position, with responsibility for facilitating the efficient functioning of the office via a range of administrative, clerical and managerial tasks.

• Greeting visitors in a professional and friendly manor; tiding and maintaining the reception area
• Filtering and responding to emails, telephones calls, relay messages, providing information to callers
• Producing/typing/proofreading documents, briefing reports and presentations in coordination with other team members
• Maintain secure and confidential filing systems, ensuring that these systems remain up to date
• Establish, implement and maintain procedures/office administrative systems; and analyse and monitor processes, preparing operation reports and schedules to ensure efficiency including monitoring and maintaining office supplies inventory
• Maintain a safe and secure working environmen
• Be responsible for organising company events
• Assist finance; producing invoices, managing petty cash, accounts-receivable follow-up
• Maintain office stationery, equipment, furniture and software including maintenance and licences where applicable
• General administrative and clerical support

• Experience in a customer care environment, preferably a design-oriented industry/association
• Experience, either formally or informally of successful project planning and management
• Qualification in secretarial skills and experience of implementing these skills
• Qualification in marketing and experience of implementing these skills
• Knowledge of data and administration management practices and procedure
• Excellent English language skills
• Experience of information gathering, monitoring and presentation

• The ability to work quickly, flexibly, effectively and positively in response to requests made at short notice
• Pro-active ability to work under own initiative without direct supervision
• Reliable and trustworthy
• Good organisational skill and able to pay attention to detail with excellent level of accuracy
• The ability to contribute to and work effectively within a team environment

• Excellent IT skills with an Apple environment (Pages. Numbers. Keynote)
• Excellent written and verbal communication skills
• Excellent interpersonal skills